News

5 workplace false truths that could be affecting your business productivity

Author

Prodec

Date

17 Oct, 2017

Category

Blog

“Work in the 21st century isn’t somewhere you go, it’s something you do.”

In a world of fake news and false truths, it's easy to fall for a misconception that you believe to be true, and act upon it accordingly. Traditional practises and working habits are exacerbated by the amount of information shared and consumed across the internet, and often negatively impacts the ways individuals and organisations operate day-to-day.

Many of today's business owners and senior managers share misconceptions about what they need to do to ensure employees can work effectively. Historically, workplace efficiency has occurred at the office between the hours of 9-5 (ish!), but as workplace technology improves and working practices evolve alongside it, this accustomed belief could actually be limiting business productivity and success.

With a soar in mobility capability and an increase in modern office environments, employees are expanding their potential to work effectively without the limitations of a traditional office and therefore feel more empowered. Organisations holding on to outdated perceptions of working often exclude modern technology and empowering business policies that give way to mobility, collaboration and most importantly, productivity.

To help businesses move away from traditional business practices that could be stifling productivity within an organisation, here are five false truths that will help you ditch archaic workplace beliefs and move forward towards a more productive, modern workplace environment.

1. #fakenews: It’s essential for employees to come into the office every day to do their job.

Let’s rewind back to roughly 30 years ago. An employee, let’s call him Dave, was required to come into the office to work. This made perfect sense as it was where the business stored all of their productivity tools, from computers, phones, valuable files and data applications. With IT still in its very early days, it was the only way for Dave to get things done - and it worked. Fast-forward to 2017, and in this example Dave is still required to come into the office to work every day, but his productivity has dropped and he feels his potential is limited. Why? Dave’s once productive office has become restrictive, and his office-based tools are no longer best suited to today’s mobile world.

One of the most common misconceptions of business owners and senior managers is the belief that employees need to be in the office every day. Gone are the days where employees work best from their desk. Technology, and the cloud and internet, in particular, has innovated the workplace and removed physical limitations of working away from the office. Today, businesses are operating more successfully by utilising mobile tools that can be stored in the cloud, and accessed from any location at any time. The modern workplace is now The Everywhere Officewhere Dave can work to his full potential from anywhere, without the restrictions or limitations of the everyday office.

2. #fakenews: Productivity is higher between 9 to 5

Another common misconception of today is that employees are more productive working between the hours of 9 and 5. But, what happens when a customer is operating overseas in different time zones, or if a heavy workload just prevents these hours from being enough? In today’s mobile world, enforcing these hours as the norm can impede progression by making working these hours the focus rather than actually "getting the job done". Enforcing a 9-5 schedule can also make deadlines tighter and workloads busier if your employees are trying to cram all their work into an eight-hour period. According to leading unified communications vendor Mitel, 63% of today’s workers don’t believe the 9 to 5 workday is still a valid model. After all, why limit productivity to set hours when there’s the option to empower your users to be able to work anywhere at any time? 

3. #fakenews: Mobility enablement is an expensive solution to maintain amongst your workforce

Are you under the impression that mobility solutions are expensive to maintain? This is another common false truth common amongst many of today’s business leaders. If you’re shying away from a mobile workforce to spare your business the expense then we’ve got some good news for you! Creating a modern office experience for mobile workers doesn’t have to be expensive, and it certainly doesn’t mean you have to invest the rest of your budget into more IT. In fact, deploying a cloud-based solution can (in most cases) actually reduce costs for businesses. In addition, ensure that access to applications, information and communication remain consistent and secure anywhere on any device.

Many organisations are implementing fully-mobile workers as an alternative to setting up a satellite office. For many public sector organisations such as local councils, mobility is an exercise in saving money, as office space is expensive to maintain. By allowing your employees to work from home, you're negating the need for an expensive office without restricting the way they can work.

4. #fakenews: Moving business-critical applications to the cloud is disruptive

Are you concerned that moving critical applications to the cloud will disrupt your workforce? Fear not, the cloud is designed to make it easier to get things done, not create more work.

One of the many benefits of the cloud is that it can make it easier to get things done, rather than create more work. By moving your critical applications and systems to the cloud, you're consolidating both the location where your data is stored, and also reducing the amount of technologies, software and applications that your business needs to use. A good example of this is hosted unified communications. By combining your existing communications tools such as telephony, video, instant messaging and meeting technology into one single interface, your businesses can immediately communicate and collaborate more efficiently and effectively.

> Find out how to move to the cloud efficiently and effective by reading our free e-guide here

5. #fakenews: The cloud is less secure than your own data centre

In the early days, sceptics could be forgiven for being uncertain about the security of cloud technology. However, over the years more and more businesses have embraced cloud technology, and benefited from the cloud's now-proven security capabilities. As many as 94% of small and medium-sized businesses found security benefits after moving to the cloud, and it makes sense why. By hosting your data in the cloud, you're not only consolidating and streamlining where your data is stored, but also placing it in institutions that have second-to-none physical security, as well as enterprise-level next-generation firewalls, policies and encryption techniques to keep your data as secure as possible. It's also worth noting that many security breaches occur through human error; cloud solutions help to negate this threat be operating alongside robust security policies and various safeguards to protect against human error…

What about data compliance? With the introduction of the GDPR next year, utilising the cloud to store and protect your data could be the answer...

So there you have it

Being able to separate the reality from the many false truths that surround mobility and the cloud is for many the first step in implementing a successful modern workplace strategy.

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